Privacy Policy

We recognise the importance of your privacy and are committed to protecting it in accordance with all applicable laws. We recognise that it is our responsibility to protect your privacy and to inform you of our information collection practices.

For the purposes of this Privacy Policy, the word “you” includes Members and other Users of Parent Circle Services. This Privacy Policy is to be read in conjunction with the Parent Circle Website Terms of Use.

Information We Collect

The type of information that Parent Circle collects and holds will depend on the nature of your involvement with us.

Aggregated Information

Parent Circle collects non-personal information in aggregate form to track data such as (but not limited to), the total number of visits to our Service, the number of visits to specific areas of our Service, the sources of referral to our Service, and devices used to access our Service.

We use ‘cookies’ in our website systems. You are able to disable cookies via your computer’s web browser however this may restrict access to some web pages and services within the Parent Circle website.

We use aggregated information (which remains in aggregate form) to understand how our visitors use our Service so that we can constantly improve and enhance our services. We may also share this information with our partners where such information will benefit any collaborative purpose.

We also use this information to tailor our products and those of our Members and partners.

Personal Information

Depending on the reason for collecting the personal information, the personal information that we collect may include (but is not limited to) name, age, residential address, suburb, postcode, phone number, email address, credit card details, place/school of employment. We will endeavour to only ask for your personal information if it is reasonably necessary for the products/services that you are seeking to be involved in.

We will endeavour wherever practicable to collect personal information directly from you. Consent will usually be provided in writing however sometimes it may be provided orally or may be implied through your conduct.

Sensitive Information

Generally, Parent Circle does not collect ‘sensitive information’ about you. Sensitive information is a special category of personal information. Sensitive information includes (but is not limited to) information about your race or ethnic origin, your religion, membership of a professional or trade association, your medical history and your sexual orientation.

Parent Circle will only collect sensitive information about you in the event that it is necessary for the purpose of providing you with a product or service. In such circumstances, Parent Circle will only collect sensitive information with your consent unless we are required by law to collect such information from you.

How We Collect Personal Information

Information is collected in a number of ways including from when you fill in a form, make an enquiry online, phone us, provide email correspondence, make a payment, attend a face-to-face presentation or conference, or engage with us on social media. Examples of this include:

  • When you register for a Parent Circle course or event, we request your name, mailing/billing address, phone number and email address. We also need to know your credit card number and expiration date. This allows us to process and fulfil your registration and notify you of your registration status. Credit card details are destroyed once processing is completed.
  • If you purchase our resources, we ask for your name, address, email and telephone number so that we can arrange delivery and contact you if there is any problem with your order.
  • If you subscribe to our free email newsletter/s we ask for your name and email address.
  • When you sign-up for a Schools membership with Parent Circle we request your first name, last name, email address, personal address, phone number, school name, billing contact name, billing contact email address, school phone number, school address, and school level. We also need to know your credit card number and expiration date. This allows us to process and fulfil your registration and notify you of your registration status. Credit card details are destroyed once processing is completed. Should you wish to add ‘teachers’ to your membership their first name, last name and email address will be required. Teachers can be added and removed from an account at any time. It is the responsibility of the account creator to manage teacher account permissions.

How We Use Personal Information

We use personal information collected about Members and other Users:

  • To facilitate registration of our customers
  • To enable you to complete functions facilitated through our Services
  • For the purpose for which the personal information was originally collected
  • For a purpose for which you have consented
  • For direct marketing, if you have consented to receiving such information (see Website Terms of Use)
  • To occasionally notify you about important functionality changes to the website, services and special offers we think you’ll find valuable

Who We Disclose Information To and Why

Parent Circle will disclose your personal information if it is necessary to permit us to provide our Services as you have requested. Parent Circle may also disclose your personal information to third party contractors who perform services for us including the management and maintenance of our information systems. Parent Circle does not provide your personally identifiable information to third party marketers.

Where your personal information is passed onto third party contractors, Parent Circle takes reasonable steps to ensure that these individuals and/or organisations are bound by confidentiality and privacy obligations in relation to the protection of your personal information.

Other than as outlined above, Parent Circle will not disclose your personal information without your consent unless disclosure is necessary to prevent a threat to life or health, authorised or required by law, reasonably necessary to enforce the law, or necessary to investigate a suspected unlawful activity.

How We Protect Personal Information

We take all reasonable steps to protect personal information under its control from misuse, interference and loss and from unauthorised access, modification or disclosure.

We protect personal information in a number of ways including securely storing paper records, using professional software systems, and password restricted access. We also have procedures in place in relation to archiving, destruction and storage of personal information.

While there is always some risk involved with transmitting information over the internet, we strive to protect against the misuse of any personal information that we receive from you via our website. Parent Circle data is protected by industry standard encryption. This technology ensures the safe transmission of all data, including personal information. By taking such measures, Parent Circle customers can feel secure in the knowledge that their data is protected.

When you register for an Event, apply for Membership or purchase resources online, Secure Sockets Layer (SSL) technology will ensure your information is protected. SSL encrypts all information you input before it is sent to us. Furthermore, all of the information we collect online is protected against unauthorised access.

Parent Circle will take reasonable steps to destroy or de-identify any personal information about you once the information is no longer required for the purposes for which it was collected or as authorised or required by law.

Your Consent

By using our website, you consent to the collection and use of the information you have provided to Parent Circle. All use of Parent Circle Services is subject to our Website Terms of Use.

How to Access Your Personal Information 

You may update or change the information you have provided to us by either emailing us at info @ theparentcircle.org or by  accessing and updating your personal information via the dashboard at any time.

Links to Other Websites

Parent Circle Services may contain links to other websites. Links to third party websites do not constitute endorsement, sponsorship or approval by Parent Circle of the content, policies or practices of those third-party websites. If you have any concerns regarding your privacy when visiting a linked third party, you should ensure that you check the privacy statement/policies of those websites.

Resolving Your Privacy Concerns and Complaints

If you have any questions relating to this policy, or wish to lodge a complaint please contact us in writing. We will investigate the complaint and report back to you as soon as practicable.

Updates to Our Privacy Policy

Our current Privacy Policy was placed in effect April 2020. We may amend this Privacy Policy as determined by our discretion. In the event of an update, we will post the amended Privacy Policy and date of effect here on this website for your convenience.

Contact Us

We welcome your questions and comments about privacy. If you have any questions about this Privacy Policy, please ​contact us​.